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Applications are reviewed by the Foundation’s scientific review panels and external experts. Applications for travel scholarships are processed administratively by the Foundation.

Generally accepted guidelines for impartiality are observed when evaluating all applications.

Applications relating to biomedical sciences are evaluated based on scientific content, the applicant's qualifications and the standard of the academic environment at the host institution.

The Foundation's board of directors makes the final decision on all grants. In the case of certain programmes, the board of directors gives the review panel the authority to make the final decision. You will receive the decision on your application by email shortly after the deadline.

 

 

Purpose, principles, and scope

The Lundbeck Foundation’s rules and principles of impartiality guided by the rules of the Danish Public Administration Act are set out below. The purpose of the rules of impartiality is to safeguard the balance between transparency, non-bias and scientific expertise in the Lundbeck Foundation’s funding-award decisions.

The rules apply to members of the Lundbeck Foundation’s board of directors, members of the Foundation’s grant committees, external reviewers, executive management and others who have influence on the Foundation’s funding-award decisions (“evaluators”). Before any funding application is considered, each evaluator has an obligation to disclose any inherent or potential conflict of interest.

Any reasoned assumption that a conflict of interest exists will be investigated to the fullest extent to rule out any bias.

Decisions regarding the disqualification of an evaluator are made by weighing up the specific circumstances against the present rules and the need to ensure that the selection committee has the best possible expert basis for evaluating applications.

The present rules apply solely during the evaluation of funding applications and not to general discussions or briefings.

In rare cases, the committee chair and management may decide that the above rules can be set aside if the result of excluding an evaluator would be that the committee loses its evaluation competence or that the scientific composition of the committee becomes subject to substantial misgivings. If the above exception is made, with the approval of the evaluator in question, the remaining evaluators will be advised that a potential conflict of interest exists, what it consists of, and the rationale for permitting the evaluator to participate in evaluation of funding applications. 

Guidelines in the event of disqualification

If there is any doubt about the impartiality of an evaluator in a given situation, the chair of the relevant committee or evaluation panel will decide, together with the management, whether the conflict of interest should result in disqualification.

Evaluators disqualified from evaluating a specific application may not make a decision, participate in a decision or participate in any part of the application processing.

Rules of procedure for the Lundbeck Foundation's internal panels related to the internationalisation of research

1. Composition of the panels
   1. Members of the panel for Travel Grants & Scientific Meetings are the Director of Science, the Senior Grant Manager, with input from the Foundation’s Grants & Prizes department (G&P)
   2. Members of the panel for Visiting Professorships and Senior Researcher Sabbaticals are Professor Michael Kjær and Professor Thomas Werge (members of the Research and Prize Committee) and Director of Science and the Senior Grant Manager, (both from G&P)

2. Duties of the panels
   1. It is the duty of the panels to implement decisions within the scope of the grant allocation mandate given by the Foundation’s Board of Trustees

3. Evaluation of applications
   1. Applications are reviewed according to the criteria set out by the Foundation’s Board of Trustees in the grant mandate
   2. Any issues of impartiality must be settled before applications are reviewed
   3. Applications within the scope of the panel for Travel Grants & Scientific Meetings are reviewed by the Director of Science and the Senior Grant Manager,
   4. Applications within the scope of the panel for Visiting Professorships are reviewed by the Director of Science and the Senior Grant Manager, who prepare a recommendation either for a grant or for rejection. Recommendations are presented to Professor Thomas Werge (member of the Research and Prize Committee) who takes the final decision in the form of a written statement to award a grant or reject the application
   5. Applications within the scope of the panel for Senior Researcher Sabbaticals are reviewed by the Director of Science and the Senior Grant Manager, who prepare a recommendation either for a grant or for rejection. Recommendations are presented to Professor Michael Kjær (member of the Research and Prize Committee) who takes the final decision in the form of a written statement to award a grant or reject the application
   6. In the event of impartiality of a member of Research and Prize Committee to review an application, according to paragraphs d. and e. above, G&P ensures that the final review is taken over by another member of the Research and Prize Committee with the relevant capabilities.

4. Decisions of the panels

   1. The panels review applications regularly and take decisions to award a grant or reject the application. The decisions of the panels are documented in the Foundation’s application system (LANAS).

5. Reporting on the work and decisions of the panels

   1. G&P reports its decisions to the Foundation’s Board of Trustees at a yearly update.

6. Impartiality
   1. Members of the panels are subject to the Foundation’s general rules on impartiality and access to the Foundation’s funds, cf. the Foundation’s code of practice on the subject
   2. Members of the panels have a duty to notify G&P of any circumstances which may give rise to doubt about the member’s impartiality.

7. Confidentiality
   1. Members of the panels have a duty of confidentiality regarding information which may come to their notice in their capacity as a member.

8. Acceptance of the rules of procedure
   1. A new Board member of the panels must accept the rules of procedure by signing the original rules in force from time to time.

9. Amendments to the rules of procedure
   1. These rules of procedure may be amended by the Foundation’s Board of Trustees. The rules of procedure may be amended if required by the Board of Trustees. However, they are reviewed at least once a year with a view to prospective adjustments.

Approved by Foundation’s Board of Trustees on March 12, 2024.